Ask your intranet a question. Get a sourced answer.
Knowledge Hive turns the documents, emails and files you already have into a trusted Corporate Brain. Ask in plain language and get a cited answer — drawn only from what each person is allowed to see, on infrastructure you control.
Illustrative example using sample content.
Policies, SOPs and contracts sit across SharePoint, shared drives and inboxes. People spend time hunting, ask a colleague, or guess.
Public assistants answer fluently without sources, can’t tell who may see what, and send your content outside your walls.
Keyword search returns a pile of documents. Someone still has to read, compare and decide.
Built-in AI assistants often reach only some teams — and decades of email, scans and large spreadsheets fall outside what they handle well.
Every answer shows its sources and is checked against them before you see it. If the sources do not say, it says so.
People only get answers from content they are allowed to see, mirroring the access rules of your source systems.
Reads PDFs, Word files, spreadsheets, presentations, scans, tables, images and email archives — not just clean text.
Runs in your environment, on the models you choose: commercial, open-source hosted or self-hosted. One for everything or a mix by task. No lock-in.
Two entry points to the same product. Pick the one with the clearest business question behind it — the other becomes your next step.
Your intranet already has the answer. Now your staff can just ask it.
Your inboxes are your company’s memory. Now you can ask them a question.
Four stages run continuously, so the Corporate Brain stays current and its quality stays measurable.
Plug in what you already have.
Read it the way a person would.
Respond with evidence.
Measure and tune.
Answers come from a self-correcting pipeline, not a single model call.
| From your own documents | Keyword search | Generic AI chatbot | Knowledge Hive |
|---|---|---|---|
| Gives a direct answer | No | Yes | Yes |
| Shows its sources | Yes | Partly | Yes |
| Checks answers against sources | No | No | Yes |
| Respects who may see what | Yes | No | Yes |
| Stays in your environment | Yes | No | Yes |
Typical capabilities.
“Give your staff AI answers without your data leaving your walls.”
“Your policies, answered in seconds, with the page they came from.”
“Every SOP is one question away.”
“Every customer conversation, one question away.”
“Every answer is sourced, permission-aware and auditable.”
| Use case | Who benefits | What changes |
|---|---|---|
| Policy and compliance Q&A | Front line, risk, compliance | Plain-language questions get answers with the clause cited, from current approved documents. |
| Customer and operations support | Service and operations desks | Consistent, sourced replies drawn from procedures and past cases. |
| Email and archive search | Sales, legal, audit, due diligence | Years of email and files become searchable by meaning, with access rules respected. |
| Onboarding and internal help | HR, IT, new joiners | One place to ask, instead of five wikis and a colleague. |
The controls that matter in regulated work are part of the platform, not an add-on.
Document-level permissions, denied by default. SharePoint permissions carry through, so people never see more than they should.
National IDs, account and card numbers and contact details are detected and masked as content is ingested.
Prompt-injection attempts and out-of-scope questions are caught before they reach the model.
Answers are scored for grounding, and evaluation runs on your own documents — so you see accuracy before you rely on it.
See what was searched, what was used and which model answered. Costs are tracked per model.
Runs in your cloud account or data centre, on commercial, open-source hosted or self-hosted models through one gateway.
A fixed-scope pilot on one knowledge area, with success measures agreed at kick-off — so you see answer quality on your own content before you commit further.
Each module runs alone or together on one shared foundation; nothing is replaced when you add the next.
Your Corporate Brain, answering from your own content.
Add · Delegate tasksAgents that use the brain to look up, check and draft, within guardrails you set.
Extend · Run processesA series of agents and people running a process end to end, with approvals.
No. Knowledge Hive sits on top of SharePoint and the systems you already run. Content is connected and indexed where it lives, and refreshed on a schedule or when it changes.
In your cloud account (AWS, Microsoft Azure, Google Cloud or Oracle Cloud) or your data centre, as a dedicated instance for your organisation. Documents, indexes, memory and traces stay in your infrastructure. For a pilot you can also choose an AI3X-hosted environment.
Your choice: commercial models (OpenAI, Anthropic Claude, Google Gemini, Mistral, xAI), open-source models hosted for you, or models you host yourself — one for everything, or a mix by task. You can switch as the field moves without rebuilding.
No. Access is denied by default and every passage carries the permissions of its source. The index is filtered by the asker’s identity at question time, so a person can only ever retrieve what they are entitled to see.
It says so. Every draft is checked against its sources; if the evidence is weak it searches again or declines, rather than guessing.
PDF, Word, spreadsheets, presentations, images and scans, and email archives (PST) with threads and attachments. Tables and figures are read with layout awareness, and images are interpreted with a vision model.
One email source you choose — a shared inbox such as info@ or sales@, a department’s mailboxes, or a central archive — a named user group, and access rules set per mailbox. Week 1 of an email pilot includes a privacy review with your legal or compliance lead.
We show Knowledge Hive on sample content, then agree one knowledge area to prove it on yours.
Orion
AI answers can be wrong. Check anything important with our team.
